C I T Y O F P I L O T R O C K
Regular Council Meeting
March 4, 2008
7:00 PM
ROLL
The meeting was called to order by Mayor Virginia Carnes at 7:00 PM. Council members present were George Hall, Lorin Newberry, Andrew Mentzer, Nancy Lankford, John Standley and Shawna Kirk. Also present were City Recorder Jackie Carey, John Taylor, Jim Carey, Officer Doug Lane, Officer Chris Tiboni, Sgt. Jan Good, April Corwin, Sara Hebard and Megan Rigly.
MINUTES
Kirk stated the minutes need to be corrected as she voted no on not building a civic center. On a motion by Lankford and seconded by Newberry the minutes of the February 19, 2008, were approved as corrected. All members present voted yes.
VISITORS
Gina Miller, Umatilla County Code Enforcement, was unable to attend the meeting due to illness.
POLICE DEPT. REPORT
Jan Good stated this was her last council meeting. Good stated Mayor Carnes asked her to give the Council a list of any problems with the police department and any changes for change. A copy of this list will be attached to these minutes as Exhibit A.
Good stated she has gotten complainants from her officers about not getting paid for their lunch breaks. Good gave the Council some documentation supporting her view that they should be paid for their lunch breaks because they are still on duty and they are required to respond. Good stated Lt. Diehl warned you about this. Carey stated this was brought up in August of 2007.
Hall stated the City’s policy manual needs to meet or exceed state law.
MANAGEMENT TEAM REPORT
1. Jackie applied for a planning grant from DLCD. We received the grant in the amount of $1000.
2. We need to do a supplemental budget for the 911 money. We have received more money than we budgeted for.
3. Jaimie Laws has given notice that she is going to resign her part-time position. We are in the process of hiring her replacement.
4. Steve has hired Adam Ruiz again this year for the part-time utility worker. He started today.
5. Tim and Adam are working on the council chambers.
6. Nancy Lankford, Shawna Kirk and Jackie worked on a new job description for the city recorder. There should be a draft of the job description by the next meeting.
7. The City of Pilot Rock received a wellness award at the CIS conference last week.
Lankford wanted to know what Carey found out at the CIS conference. Carey stated they told them to budget a 10% medical insurance increase and 4.5% decrease in property/liability insurance.
BUDGET COMMITTEE MEMBERS
John Taylor and Scott Sager volunteered for the budget committee. The following people voted as follows: Kirk for Taylor, Newberry for Taylor, Hall for Taylor, Mentzer for Taylor, Standley for Taylor and Lankford for Taylor. Taylor was appointed to the budget committee.
BURN PILE
On a motion by Newberry and seconded by Lankford the Council voted to move the burn pile by the Masonite property. Newberry, Mentzer, Lankford, Kirk and Standley voted yes. Hall voted no. Hall stated he had no problem with moving the pile, but would like Steve Draper’s input. Draper needs to be in charge of moving it. Lankford stated the burning of the pile is impacting the citizens of Pilot Rock.
ROCKIN PR ARENA
Draper told Sara and April that the lease would be done for this meeting. However, Draper is gone to training this week. Carey stated she has not seen it. Carey will check with Draper to get this done.
DEQ
Hall questioned the status of the DEQ issue. Carey advised Kim Bedard is working on it this week. The deadline is Monday March 10th. The Council would like someone from the Council to review the proposal before it is submitted. Hall and Standley will contact Bedard regarding this.
COUNCIL CHAMBERS
Hall wanted to know if the building had asbestos abatement done. Carey stated it has had a asbestos study. Hall stated there needs to be a plan approved by DEQ. This will be forwarded to Draper.
CHIEF OF POLICE
Kirk stated the steering committee interviewed two applicants for the chief of police position. The committee recommends that the Council interview the applicants also. This attached memo as Exhibit B. On a motion by Hall and seconded by Mentzer the Council voted to accept to interview meeting date for Tuesday, March 11th starting at 5PM with the second interview for 6:30 PM. They second choice for meeting was Monday, March 10, 2008. Hall also moved that they do what the bottom of the memo stated. All members present voted yes. The second recommendation was to have the Sheriff’s Office supervise the police department.
LUNCH BREAKS
On a motion by Standley and seconded by Lankford the Council voted to start paying for lunch breaks for the police department from this day forward. This needs to be researched and reported back. All members present voted yes.
CAREY’S EVALUATION
Standley asked the council members to fill out the evaluation on Jackie Carey by the next council meeting.
TIBONI’S RESIGNATION
Mayor Carnes read Chris Tiboni’s resignation effective March 14, 2008.
The City has an employment contract with Tiboni for three years since he was not a certified officer. Hall said there are two sides to this issue. First, Tiboni signed a contract and if the Council is obligated to pay for lunch breaks. Standley stated we can not make this personal. The lunch breaks are one thing and the contract is another. They are separate issues. Kirk wants a win-win for the City.
Tiboni noted that the contract states both 2 years and 3 years. Carey stated since he did not stay here for two years the discrepancy between the 2 or 3 years does not come into play. Tiboni stated he thought the contract was for 2 years. Tiboni stated he did not know about the contract until after he had already quit his other job. Mentzer would like to end this discussion.
Tiboni also stated that when they go on call they need to be paid. Standley read from the BOLI manual which states if you have less than 5 officers you do not have to pay overtime. Hall advised if we have been paying for overtime then the City is not exempt.
On a motion by Mentzer and seconded by Newberry the Council accepted Chris Tiboni resignation and wished him well. All members present voted yes.
The Council would like a special meeting for Thursday, March 6, 2008, at 6pm to look at policies.
POLICE SUPERVISION
We need to get a firm answer from Sheriff Trumbo regarding the supervision of the police department. Sgt. Good stated she has already talked to him and he stated he was interested if she was in charge. Mayor Carnes read an email from Sheriff Trumbo, which states as follows: “ I have no problem with Doug calling an S.O. supervisor for advice and/or assistance on a case. He would be welcome to attend our patrol meetings and training if he wishes. If the new Chief and another patrol person is way down the road, we may need to revisit our previous arrangement and come up with an agreement that is a little more solid."
Sgt. Good advised that Reserve Officer Ryan Campbell stated he would his days off from his regular job. Sgt. Good advised there were 3-4 county reserve officers that may be able to help out. Standley stated Doug Lane is expected to only work his 8 hours a day. Lane would like to work a flexible schedule. Lane would like all calls be routed to him and let him make the decision if he should go out or not. Hall would like Sgt. Good and Mayor Carnes to talk to Sheriff Trumbo. Lane stated Sgt. Good told him he could call her if he needed advice.
Lane advised there is a reserve that is close to becoming a solo officer; Darren Fitzpatrick. Lane would like someone to review his training.
POLL
John Taylor presented aero photos of the Kedric Preston property. Tiboni advised the Judge instructed Preston to report to City Hall each month to give an update on his cleanup progress. Tiboni stated he has seen Preston take more stuff in and has not seen him take anything out. Officer Lane suggested hiring a part-time code enforcement officer, because of the shortage of manpower. Sgt. Good said it takes a lot of documentation to do code enforcement and the officers do not have enough time.
BILLS
On a motion by Hall and seconded by Kirk the bills were approved. All members present voted yes.
ADJOURNMENT
On a motion by Lankford and seconded by Kirk the meeting was adjourned at 9:00 PM. All members present voted yes.
APPROVED________________________
ATTEST________________________